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Administrative Assistant

Company: Holland & Hart LLP
Location: Cheyenne
Posted on: February 10, 2020

Job Description:

BASIC FUNCTION: Provide a wide variety of office assistance and support to legal secretaries, attorneys, paralegals, and administrative departments as required. DUTIES AND RESPONSIBILITIES: Back-up receptionist during lunch period, afternoon break, vacations and other personal time off. - -Answer, screen and transfer all incoming telephone calls to the individual or voice mailbox as appropriate. -Take written message if requested and transmit via email, voicemail or in person. Greet and announce visitors. -Show visitors to correct meeting room or attorney office and attend to their needs. Manage all conference rooms to include scheduling, set up and tear down, cleaning, ordering meals and assisting with video conference set up. Receive, process, sort and distribute all incoming mail and faxes. -Follow office procedures for logging in and routing of same. Assist receptionist with maintaining conference rooms as noted above. Maintain kitchen areas on a daily basis, to include ordering/restocking supplies. Maintain supply rooms on a daily basis, to include ordering/restocking supplies. Maintains on-site and off-site file management to include working in file management database; responsible for opening, closing and requesting files processes and management. Responsible for external walking and driving deliveries, including filing or delivering legal documents to various courthouses, delivering and/or pick up of documents from other businesses or residences, obtaining signatures on documents, and may be required to notarize documents, if commissioned. -May also travel to other cities as required. Responsible for internal deliveries, including retrieving the mail from the post office and the building mailbox, date stamping and distributing the mail, pickup and delivery of internal interoffice mail, applying correct postage and delivery of outgoing mail at end of day. When needed, provide assistance to receptionist, legal secretaries, paralegals and attorneys with clerical matters such as filing, typing, preparing notebooks and exhibits, copy projects, mailing projects, binding projects, and scanning projects. Perform other duties as requested. QUALIFICATIONS: Good public relations skills to represent the Firm in a pleasant and professional manner. Must be a licensed driver with a clean driving record, and have a reliable, insured, vehicle available at all times during working hours Pleasant phone voice and attitude. Requires experience with Microsoft Office Suite. Knowledge of basic office procedures and equipment (i.e., telephones, copy machines, etc.). Good communication/interpersonal skills to work with a wide variety of people. Flexibility in working hours as required to complete priority projects or to provide backup coverage for receptionist. Ability to lift 20-40 lbs. and be mobile throughout an office environment and within other places of business (i.e., courthouses, government buildings, etc.).

Keywords: Holland & Hart LLP, Cheyenne , Administrative Assistant, Administration, Clerical , Cheyenne, Wyoming

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