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WJB-0065-Accounts Payable & HR Clerk-Wyoming Supreme Court-Cheyenne

Company: State of Wyoming A&I Human Resources Division
Location: Cheyenne
Posted on: June 10, 2021

Job Description:

GENERAL DESCRIPTION:The Wyoming Supreme Court, located in Cheyenne, Wyoming, seeks to hire an Accounts Payable & Human Resources Clerk to perform accounting and HR activities associated with processing fiscal and payroll transactions for the Wyoming Judicial Branch (Branch), including 26 separate agencies in over 50 locations.The Wyoming Supreme Court is the final arbiter of cases that arise under state law. Its decisions are final except for cases that involve a question of federal law, which can be appealed to the United States Supreme Court. The AOC helps the Judicial Branch fulfill its constitutional and statutory functions by providing administrative, technical, financial, payroll, auditing, and human resources support to over 300 employees. Our goal is to provide services in an accurate, timely, efficient, and equitable manner. Our offices are in Cheyenne, Wyoming, home to Cheyenne Frontier Days rodeo and abundant outdoor recreation opportunities. Cheyenne, the capitol of Wyoming, is a growing metropolitan area that thrives on its Western heritage.Human Resources Contact: 307-###-#### Brenda ReedyESSENTIAL FUNCTIONS: The position processes and monitors all expenditure and revenue activities for the Branch, including processing and maintaining all payables and receivables. The position also assists with HR activities such as entering leave and basic employee maintenance. Job duties include:Process payments to vendors, including magistrates, interpreters, jurors, employees, agencies, and businesses for goods, equipment, credit card bills, services, travel expenses, and reimbursements, using the correct department fund accounting and object codes. Enter expenditure modifications and warrant cancelations as needed.Prepare and submit CR documents for the Supreme Court, District Courts, Circuit Courts, Childrens Justice Project (CJP), and Equal Justice Wyoming (EJW). Maintain vendor management. Respond to all vendor inquiries and ensure new and existing vendors are active in WOLFS with accurate, up-to-date records.Resolve problems and questions presented by coworkers and courts.Research and analyze fiscal information and carry out special studies. Determine accurate dollar amounts to be billed to each court when needed. Monitor expenditures to meet state and agency requirements.Monitor budget balances for all units and recommend transfers between object codes as needed to cover expenses. Encumber funds and set up budgets in WOLFS.Complete fixed asset shells and disposed of or modify shells as needed. Assist in inventory of all fixed assets. Manage the disposal of assets, including transfers to State Surplus. Assist courts with the disposal of assets in their local areas.Sort and distribute incoming mail, review all invoices for appropriate documentation and approvals, reconcile invoices, and correct discrepancies prior to payment.Perform various routine tasks in the acquisition, disbursement, and inventory of equipment, supplies, and commodities.Input leave, new employees, and employee changes in the States HRM system.Maintain accurate human resource records.Assist in the preparation of recruitment announcements and advertisements.Process Workers Compensation payments.Ensure work is done in compliance with relevant federal and state laws. Qualifications KNOWLEDGE/SKILLS/ABILITIES:This position requires an ability to:Communicate courteously and effectively, both verbally and in writing, with all levels of Judicial Branch employees as well as outside agencies.Follow verbal and written instructions.Maintain confidential records.This position requires skills in:Basic understanding of bookkeeping practices and procedures.Basic understanding of human resource practices and procedures.Excellent organizational skills and attention to detail.Excellent written and verbal communication skills.Proficient in Microsoft Office Suite or similar software.Use of accounting and human resource software.This position involves knowledge of:The Wyoming Online Financial System (WOLFS).The Wyoming Human Resource Management (HRM) system. AMS Info view reports.State of Wyoming employment and fiscal rules and policies. State Auditor's Office policies. Basic accounting, budgets, and cost controls.Office practices and clerical/accounting procedures.Principles and protocols for managing official documents and records.MINIMUM QUALIFICATIONS: Education:Associate degree in business, accounting, or closely related field.Experience:Two to four years of work experience in bookkeeping, accounting, budgeting, or closely related experience. Certificates, Licenses, Registrations:None Necessary Special Requirements PHYSICAL WORKING CONDITIONS:This position requires mobility to work in a typical office setting. The applicant must have the ability to:Use standard office equipment.Sit at a desk for prolonged periods and work on a computer.Stand and/or walk occasionally frequently.Read printed materials and computer screens.Communicate in person or over the phone.Lift up to 30 pounds at Jobble

Keywords: State of Wyoming A&I Human Resources Division, Cheyenne , WJB-0065-Accounts Payable & HR Clerk-Wyoming Supreme Court-Cheyenne, Other , Cheyenne, Wyoming

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