Job ID 2021-1407 Category Administrative/Clerical Type Regular
Full-Time Grant Funded Yes Overview
American College of Obstetricians and Gynecologists (ACOG), a
membership organization dedicated to the advancement of women's
health care in Washington, DC, is currently seeking a Program
Specialist. The Program Specialist is responsible for supporting
the daily operations, programmatic initiatives, administrative
logistics, and events and activities related to assigned program(s)
and or projects. Network and collaborate with leadership and
stakeholders to ensure alignment with programs mission, goals, and
objectives. Oversee program logistics, activities and projects,
including document and resource review and development and federal
and non-federal grant applications and award activities, reporting,
and deliverables. Assist with the evaluation and develop of program
initiatives to promote program growth. Develop and maintain
positive relationships with internal and external stakeholders.
Support content development for program webpage and or social media
platforms. Cover Letter Required.
This is a 100% grant-funded position.
As a result of COVID-19, ACOG employees are working in a
temporary remote capacity. This is temporary, and normal business
hours and in-office duties will return to normal once federal and
state guidelines deem it is safe to return into the office.
Employees are expected to return to ACOG's National office located
at 409 12th, Southwest Washington DC, 20024.
Key Duties and Responsibilities.
Provide administrative support including transcribing,
proofreading, finalizing and distributing correspondence and
meeting minutes; maintaining subject files for multiple projects;
maintaining record of program budget expenditures and processing
bills and travel requests; copying correspondence and documents;
coordinating mailings; ordering supplies.
Manage and maintain up to date content on department webpage(s) and
resources, keeping the web content current and consistent with
guidelines from ACOG and the Centers for Disease Control and
Prevention in collaboration with the Director. Ensure web links are
accurate and develop new content as needed.
Participate in the development and execution of grant and non-grant
related projects. Help prepare materials for grant proposals and
reports and collaborate with leadership on new and current
Schedule conference calls as necessary and develop agendas for
calls and meetings. Participate on grant check in calls with
funders and provide updates when needed.
Assist in the development and editing of promotion plans, including
social media content, email blasts, newsletters, and other
electronic media resources of activities and resources, in
collaboration with the Director and appropriate ACOG teams. Assist
in the development of dissemination plan and provide promotional
language to appropriate ACOG teams and share promotional materials
and activities with outside organizations as applicable.
Coordinate logistics and planning for all Work Group Meetings and
provide all required documents and information to ACOG Meetings
Manager. Oversee hotel contract acquisition, meeting notices and
roster development, and create and distribute electronic agenda
materials in consultation with the Director. Provide support before
and during meetings and process travel expenses for work group
members following the meeting.
Assist with coordinating document and resource development and
review process. Prepare and distribute work group documents for
review; coordinate work group e-mail manuscript review; maintain
lists of current members of each review body; gather and compile
Track manuscript development and notify authors of upcoming
deadlines. Prepare and distribute monthly progress reports of
documents; update Practice document database; obtain cited
references from Resource Center and coordinate reference citation
verification for documents; maintain document files. Prepare
manuscripts for publication including revising references after
verification, reference numbering, manuscript formatting, preparing
submission form and memo; and distributing final manuscripts.
Assist with development, review, and publication of fact sheets,
posters, tool kits, and other materials in consultation with
Director and Clinical Products team. Prepare materials for
Bachelor's degree required.
2-3 years office experience with project management-related
activities; experience with healthcare issues and medical
Strong written and oral communication skills Knowledge of
computers, including Windows, MS Office applications, and Adobe
Acrobat Experience with website maintenance strongly preferred.
Excellent spelling and proofreading skills Ability to work with
others, to meet deadlines and to handle a diverse workload.
Demonstrated ability to set own priorities, to follow through on
assignments without supervision, to show good judgment and
attention to detail. Flexibility to work on several projects at
Good telephone manner and ability to relate well to a variety of
Home to more than 58,000 women's health care professionals, the
American College of Obstetricians and Gynecologists (ACOG) is a
membership organization leading advancements in women's health.
When you become part of the ACOG team, you're part of an
organization that values communicating evidence-based,
peer-reviewed information about women's health to members and the
general public. ACOG supports its members by maintaining
authoritative clinical guidance, providing continuing medical
education resources, patient education materials and more. Together
with our members, we are working to transform the future of women's
health by delivering a compelling member experience, supporting the
ob-gyn profession, and advocating for improved women's health.
Paid Parental Leave - Breastfeeding Friendly Workplace -
Flexible work schedule - Commuting Allowance - Generous Paid Time
Off - Holiday Pay - Life Insurance - Community Volunteering
Opportunities - Generous 401(k) Company Contributions - Medical,
Dental, and Vision Insurance - Learning Opportunities and Tuition
Reimbursement - Company-Sponsored Team Outings - and more!
ACOG is an EEO employer committed to providing equal employment
opportunities to all applicants and employees. As a federal
government contractor and in accordance with applicable laws,
regulations, and Executive Orders, the College takes affirmative
action to ensure that applicants and employees covered are not
discriminated against because of their race, color, religion,
national origin, sex (gender), age, disability, pregnancy, marital
status, sexual orientation, personal appearance, gender identity or
expression, family responsibilities, political affiliation, veteran
status, genetic information, or any other characteristic that is
protected by applicable law. For more information about your equal
employment opportunity rights, please view this poster: EEO is the
Law. The College also participates in E-Verify.